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Project Governance Administrator / Business Analyst - J37603

14 Jan 2022
Vacancy Type:
Job Description

Job Title: Governance Administrator / Business Analyst

Location: Whitley

Rate:  £28.00 ph via an Umbrella Company (Inside IR35) or £21.34 ph PAYE

Employment Type: Contract (10/07/2022)

Hours: Standard 40 Hours Per Week

Reference: J37603

Job Description:

Looking to hire a project governance administrator / business analyst for our aftermarket. The supply chain function is on an exciting global transformation journey to future proof our business and IT operations for future growth, delivering inventory efficiency improvements and standardisation of business processes across the supply chain.
The role sits within the existing project team, which is responsible for the implementation and deployment of a new SAP SPM system solution, focusing on service parts planning (SPP) & supply network collaboration (SNC) SAP modules. As governance administrator you will coordinate across a number of stakeholders, and ensure we have the most up to date view of statuses across the workstreams, and action trackers.
By doing this you will ensure we all remain accountable and on track to our deliverables, highlighting risks & issues along the way so that we can focus on the right priorities ahead of go live. The individual will be an active member of the team and deliver timely and efficient maintenance of a range of administrative duties, depending on the current need of the area. They will need to be proactive in their delivery and adaptable in their working style to a variety of daily challenges.
Skills Required:
  • Supporting the maintenance of a detailed project plan which ensures the agreed and defined business deliverables are achieved on time.
  • Holding sessions with workstream leads in order to update comments & RAG statuses Identify & log dependencies with other workstreams, or risks & issues.
  • Proactively providing updates to project manager & escalating via appropriate routes as required.
  • Identify, track and manage issues and risks via our RAID log.
  • Escalate to ensure minimal impact to the strategic development and implementation of the SCM transformation strategy to ensure actioners provide latest status & updates and that they are added to the log.
  • Escalate any areas of concern / increased risks to ensure they are actioned swiftly.
  • Key interactions Project Team (Business, TCS).
  • Inventory management technical & BAU team Supply PI & BAU team.
  • New model inventory management & supply team (Aftermarket Purchasing).
Skills Preferred:
  • Key responsibilities Cont maintain our plan on a page as a feed in to project boards coordinate & minute the weekly SPM decision forum.
  • Create materials & coordinate across the team open & coordinate the meeting log minutes & distribute within 2 working days.
  • Support the definition, approval & tracking against our go live gate criteria.
  • Support the project manager & wider transformation programme by feeding updates on key milestones into the overall programme plan via the transformation PMO (Project Management Office).
  • Establish positive, collaborative working relationships across multiple key functions to ensure a joined up and aligned approach in delivering project implementation and transition.
  • Provide administrative support to project teams.
  • Booking venues and general events logistics.
  • Provide administrative support on the maintenance of documentation to enable effective delivery of team objectives including the approval process for project management documentation.
  • Attending meetings, taking minutes and circulating notes, tracking and proactively chasing of actions from meetings.
  • Undertake any other work as directed by their line manager in connection with their job as may be requested.
Essential Experience Required: 
  • Essential Confident communicator who can professionally & positively asks questions and interrogates responses to ensure full understanding.
  • Well organised, with great attention to details.
  • Previous experience working in an administration role.
  • Ability to work in a fast-paced environment and effectively plan to deadlines.
  • Ability to effectively manage a number of competing priorities.
  • Adaptable to a rapidly evolving environment whilst displaying positivity, agility and resilience.
  • Consistently demonstrates customer first principles.
  • Strong IT desktop skills including Microsoft Excel, Word, PowerPoint.
Experience Preferred:
  • Desirable existing knowledge of JIRA / WRIKE tools (training will be provided).
  • Effective problem solving and critical thinking skills.
  • Experience of working in a project based team.
  • Knowledge of the wider JLR aftermarket parts business and functions.

Additional Information:

This role is INSIDE IR35

Do not miss out on your chance of interview – APPLY NOW!

Our Clients are unable to provide sponsorship for Tier 2 General Visas; therefore, only candidates eligible to work in the UK need apply!

Caresoft Global Limited operates as an Employment Business and Employment Agency. 
We are an independent highly-experienced recruitment consultancy dedicated to specialist markets within the Automotive, Aerospace, Agricultural & Construction Industries. 

No terminology within this advert is intended to unlawfully discriminate on the grounds of age, sex, race or disability and we welcome all applications.

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